Forms

How to Submit an Open Records Request:

If the total amount of your responsive material is less than $5 (five dollars), we will send the information to you by US Mail along with an invoice for the cost.  If the total is greater than $5 (five dollars), we will send you an invoice for the material.  Once you've paid the invoice, we will send you the responsive documents.  If the total will be over $40 (forty dollars), we will send you a cost estimate for your approval before we proceed with the work.  If the total will be over $100 (one hundred dollars), we will send you a cost estimate and require a deposit before we proceed with the work.  When you are invoiced, please submit payment by check or money order only according to the instructions given in your invoice.  Please do not pre-pay or pay before you have received an invoice or cost estimate.

For more information about charges for copies of public information, please see the Texas Attorney General’s website at:  https://www.texasattorneygeneral.gov/og/charges-for-public-information
 

• You must provide a mailing address on all requests.
• Submit your request only once via email, fax, U.S. mail or in person.
• Do not include attachments. Type the information you are requesting in the body of the email.
• Please allow at least ten (10) business days for a response.
• Requests submitted by an individual presently incarcerated in a city, state or federal institution will not be processed.

Accident Report / Crash Report:

This is the Texas Peace Officers' Crash Report (Form CR-3) filled out by a Stagecoach Police Officer and filed with the Texas Department of Transportation.  Crash reports require 5 to 8 days processing time before they are available to the public. You must provide at least two of the following in order to obtain a crash report:

• Date of accident
• Location of accident
• Name(s) of driver(s) / party(s) involved
• Please provide the incident number if available.

There are three options on how to obtain the report:
 

• Send a check / money order for $6.00 (made payable to the City of Stagecoach) plus a self-addressed stamped envelope with your request to Stagecoach Police Department, 16930 Boot Hill Rd., Stagecoach, TX 77355.  We will also need a Crash Report Request Form (available online) to be printed, completed, and sent in with your request.
• You can go in person to 16930 Boot Hill Road, complete a Crash Report Request Form, pay $6.00 and get a copy of the crash report.
• To purchase crash reports for accidents that occurred more than three years ago, please visit the Texas Department of Transportation at https://cris.dot.state.tx.us/public/Purchase/

Crash reports are not available until 5 - 8 days after the accident occurred.
 
 
Reports - Police / Incident / Offense:

Please read this entire section before submitting a request for a police report. Please be aware a criminal offense report and associated items such as videos, photos, etc. are not considered public information and will not be released unless the case was closed by conviction (someone was arrested, convicted and received jail/prison time and/or deferred adjudication and/or a fine). The only portion that can be released in most cases is the public information portion and suspect information if a suspect(s) was arrested and charged. The public information portion contains a summary of the crime, the complainant's name, address, date, time and location of the incident the responding Officer's name(s), the incident number, and is generally all the information needed by your insurance company, if you need the report for a claim. To request the public information portion, please specify you are seeking the public information report and send your request via only one of the following methods: 

• Email – police@stagecoachtx.us
• Fax – 281-259-49693
• US mail – 16930 Boot Hill Rd., Stagecoach, TX 77355

Include your postal mailing address. We do not fax or e-mail responsive documents. See below for information to include in request. Do not send attachments with your e-mail.
 

• In person – 16930 Boot Hill Rd., Stagecoach, TX 77355 

Can only release the public information portion of the report. The office is open Monday - Thursday, 8 am – 12 pm and 1 pm - 5 pm.

In your request, provide as much information as possible so the report can be located, such as the:

• Case Number
• name(s), DOB, TDL and/or SSN of the parties involved
• date/location (address) of the incident
• type of incident
• Specify "public information report" & include your postal mailing address

If the case was not closed by conviction and you submit an Open Records Request for the whole report (or if you do not specify “public information report” in your request), your request will be forwarded to the Texas Attorney General's Office for a ruling as to whether or not we can release the full report, a process which takes around 60 business days.